PART I – PRELIMINARY
1.1 Trading Program. The “Trading Program” is a system to facilitate reciprocal trade amongst its Members.
1.2 Bartercard USA Inc. Bartercard USA Inc. (“Manager”) operates the Trading Program (“the License”) and acts as a third-party recordkeeper of trade transactions amongst Members, and direct Members to each other for the purpose of facilitating trade transactions.
1.3 Bartercard USA Exchange Inc. Bartercard USA Exchange Inc. (“Bartercard”) issues memberships in the Trading Program and is a party to the Deed of Management.
1.4 Member. A “Member” is a person or entity that is entitled to participate in the Trading Program and whose membership has been approved under the Rules of the Trading Program and unless otherwise stated includes an Extraordinary Member.
1.5 Extraordinary Member. An “Extraordinary Member” of the Trading Program is the classification given to the Manager and its subsidiary companies, Barter Futures Pty Ltd., Bartercard USA Exchange Inc. and Bartercard International Limited (other than in their capacity as Members) when participating in the Bartercard Trading Program by buying and/or selling products and/or services with other Members.
2.1 Interpretation. In these Rules, unless the context otherwise requires:
(a) references to any legislation or legislative provisions include any statutory modification or re-enactment of, or any legislative provision substituted for, and any statutory instrument issued under that legislation or legislative provision;
(b) words denoting the singular number include the plural number and vice versa;
(c) words denoting individuals or persons include businesses, partnerships corporations, authorities, governments and governmental agencies and vice versa;
(d) words denoting any gender include all genders;
(e) headings are for convenience only and do not affect interpretation;
(f) references to recitals, clauses, schedules and annexures are recitals, clauses, schedules and annexures to these Rules;
(g) references to any agreement or document or instrument are to that agreement or document or instrument (and, where applicable, any provisions thereof) as amended, novated, supplemented or replaced from time to time;
(h) references to any party under these Rules, or any other document or arrangement, include that party’s executors, administrators, substitutes, successors and permitted assigns;
(i) references to payment of an amount in Trade Dollars means causing the crediting of that Trade Dollar amount to the Trade Account of the person to whom payment is expressed to be made.
(j) where the context requires reference to Bartercard shall be deemed to include reference to the Manager and vice versa.
2.2 Definitions. In these Rules, unless the context so requires:
(a) “Agreement” means the agreement between Bartercard and the Member by which Bartercard grants to the Member the right to participate in the Trading Program.
(b) “Authorization” means confirmation given by Bartercard to a Selling Member that a Buying Member has sufficient credit in its Trade Account to complete the Trade and that the relevant amount will be frozen in the Buying Member’s account until the Trade is complete. Any such Authorization shall be recorded in books of Bartercard with a number which shall be called “the Authorization Number” and the amount of the Trade shall be recorded in the Buying Member’s account as a debit.
(c) “Card” includes a Members Card, An Additional Card or a Gift Card unless otherwise specifically stated.
(d) “Confidential Information and Intellectual Property” means trade marks, logos, commercial names and designations, technical information, methods, processes, trade secrets, formulae, compositions, systems, techniques, computer programs, research projects, business information, customer lists, pricing data, sources of supply, financial data, marketing, training, production or merchandising systems and plans and other information relating to the Trading Program confidential to Bartercard.
(e) “Continual Supply Agreement” means an exclusive agreement that has been entered into between two Members with the prior written consent of Bartercard for the regular calendar monthly supply of goods and/or services where the consideration for any such supply is made by way of a combination of cash and Trade Dollars.
(f) “Deed of Management” means the Deed entered into between the Manager and Bartercard under which the Manager has agreed to manage the Trading Program.
(g) “Delinquent Member” means a Member in respect of which, by reason of its lack of trade activity or for any other reason, Bartercard considers that the likelihood that the Member will bring its Trade Account to a nil or credit balance within a reasonable time or at all, justifies the debit balance being written off, whether or not the debit balance has actually been written off.
(h) “Fees” means Membership Fees, Transaction/Service Fees, Administrative/Services Fees, Directory Fees and Display Advertising Fees unless otherwise specifically stated and includes both cash Fees and fees payable in Trade Dollars.
(i) “Limited Supply Member” means a Member which, with the prior approval of Bartercard, has either suspended or restricted its participation in the Trading Program and will be designated as such in the Bartercard Directory/Maps.
(j) “Membership Register” means the record kept by Bartercard of Members currently participating in the Trading Program.
(k) “Month” means a calendar month.
(l) “Normal Selling Price” means the price at which a Selling Member, sells or supplies it goods and/or services to non members on the same day.
(m) “Rules and Rules of the Trading Program” means the rules and regulations adopted by Bartercard from time to time to regulate the operation of the Trading Program and includes any subsidiary rules issued from time to time relating to any of the procedures of the Trading Program and furthermore includes any amendments or alterations made to such rules or subsidiary rules.
2.3 Purpose. The purpose of these Rules is to regulate the Trading Program by setting out the terms upon which Members may trade. These Rules govern the operation of the Trading Program.
2.4 Legally Binding. Bartercard and each Member agree to be bound by these Rules which, by force of the Membership Agreement signed by each Member, forms a contract between Bartercard and all of the Members jointly, between Bartercard and each of the Members severally, and between each Member and each other Member (the “Agreement”). If there is a conflict between the terms of the Agreement and these Rules, the provisions of these Rules shall prevail.
2.5 Survival of Obligations. These Rules are binding on the Members and obligations imposed upon Members under these Rules shall survive suspension or termination of the right of a Member to participate in the Trading Program.
2.6 Binding on Personal Representatives; Agency. The Rules are binding upon the Members, their officers, directors, executors, administrators, successors, permitted assigns and agents.
3.1 Nature. A “Trade Dollar” is an accounting unit (equivalent to one US Dollar) used to record the value of goods and services traded. Trade Dollars are not legal tender, securities, debentures, or commodities. Bartercard has the right and power to regulate and control the number of Trade Dollars within the Trading Program.
3.2 Credit Balance an Asset of Member. The Trade Dollars recorded in the trading account of a Member (“Trade Account”) which has a credit balance represent an asset of that Member. Such a Member is entitled to obtain goods or services from another Member to a value equivalent to that credit balance.
3.3 Not a Liability of Bartercard. The Trade Dollars recorded in a Trade Account of a Member which has a credit balance do not constitute a liability or a debt payable by Bartercard or the Manager to any Member.
3.4 Debit Balance a Liability of Member. A Member whose Trade Account has a debit balance is liable to either:
(a) supply goods or services to an equivalent value to another Member; or
(b) if the Member has not discharged the Member’s liability by supplying goods or services to another Member, to pay to Bartercard an amount in cash in US Dollars equivalent to the amount in Trade Dollars of the debit balance.
3.5 No Obligation to Redeem or Convert. Under no circumstances shall Bartercard or the Manager be under any obligation to any Member to redeem or convert to cash or pay any amount for or in respect of Trade Dollars nor do Bartercard or the Manager warrant the negotiability of Trade Dollars.
3.6 Restriction on Use.
(a) Trade Dollars may only be used in the manner and for the purpose set forth in these Rules.
(b) For the avoidance of doubt, Trade Dollars must not be exchanged between Members for any cash consideration.
PART II – TRADING IN THE PROGRAM
4.1 Member. Only a Member current in the payment of any fees and charges owing to Bartercard, trading within its Credit Line limit and otherwise conducting itself in accordance with these Rules, is entitled to participate in the Trading Program.
4.2 Limited Supply Member.
A “Limited Supply” Member is a Member which, with the prior approval of Bartercard, has either suspended or restricted its participation in the Trading Program and will be designated as such in the Bartercard Directory/Maps.
4.3 Additional Cardholders. Bartercard may at a Member’s request issue additional Cards to any person nominated by the Member (“Additional Cardholder”) to be used subject to these Rules. The Member agrees to be liable for the use of the Additional Cardholder’s Card including any breaches of the Rules until the Additional Cardholder’s right to use the Card is withdrawn in accordance with Rule 4.4. In the event that the Additional Cardholder breaches any of these Rules, Bartercard may without notice suspend and/or withdraw the Additional Cardholder’s right to participate in the Trading Program.
4.4 Additional Cardholders Right Withdrawn. The Member shall give to Bartercard written notification of the Member’s intention to withdraw an Additional Cardholder’s right to use the Member’s Trade Account and shall return the Additional Cardholder’s Card to Bartercard forthwith. Bartercard shall withdraw the right of use effective from receipt by Bartercard of both written notification and the Additional Cardholder’s Card. A Member remains liable for all use of an Additional Cardholders Card until the additional Card is returned to Bartercard.
5.1 Trade. A “Trade” is a transaction conducted in the manner set out in these Rules between Members involving the sale and purchase of goods (which expression includes real and personal property and any right or title to or interest in any thing) or services. The party selling the goods or services is the “Selling Member”, and the party purchasing is the “Buying Member.” Unless otherwise specifically stated a “Trade” in these Rules shall mean an “Ordinary Trade” pursuant to Rule 6.1.
5.2 Trade Accounts. Bartercard shall establish for each Member a Trade Account for recording Trades entered into by them and other transactions in Trade Dollars which relate to them.
5.3 Recording of Trades. All Trades shall be recorded in the Trade Accounts of the participants to the Trade, by:
(a) crediting the Trade Account of the Selling Member with the Trade Dollar amount of the Trade (if necessary offsetting that amount against any debit balance in that Trade Account); and
(b) debiting the Trade Account of the Buying Member with the Trade Dollar amount of the Trade (if necessary offsetting that amount against any credit balance in that Trade Account).
5.4 No Agency. In conducting any Trade, Members do so as principals and not as agents of or through the Manager or Bartercard. Bartercard is not a party to any Trade, and Trades shall be entered into voluntarily by the Buying Member and Selling Member. Neither the Manager nor Bartercard is the guarantor of any Trade or Trade Dollar or otherwise liable therefore.
5.5 Foreign Trade Dollars. Notwithstanding anything to the contrary in these Rules:
(a) No Selling Member shall enter into any Trade where, as a result of that Trade, the Selling Member shall receive more than T$20,000.00 in any 12-month period from a Bartercard Trade Account, other than a Bartercard Trade Account held by a Member in the United States, without the prior Authorization of Bartercard.
(b) No Member shall transfer more than T$20,000.00 in any 12-month period into that Member’s Trade Account in the United States from any Bartercard Trade Account outside the United States without the prior Authorization of Bartercard.
6.1 Ordinary Trades. The procedure for conducting payment for an Ordinary Trade is:
STEP 1: Produce Card. After the Trade has been completed the Buying Member shall produce its Card to the Selling Member.
STEP 2: Complete Voucher. Either the Buying Member or the Selling Member shall complete the following particulars of the Trade upon a form prescribed from time to time by Bartercard as the form to be completed for the purposes of a Trade (“Transaction Voucher”):
(i) The name of the Buying Member and its account number;
(ii) The name of the Selling Member and its account number;
(iii) A brief description of the goods or services;
(iv) The date upon which the Trade is entered into;
(v) The Trade Dollar amount of the Trade; and the Selling Member shall confirm that the Card has not expired.
STEP 3: Sign Voucher. The Buying Member shall sign the Transaction Voucher and the Selling Member shall check that the signature on the Transaction Voucher conforms with the signature on the Card.
STEP 4: Endorse Authorization. The Selling Member shall obtain and endorse the Transaction Voucher with the Authorization Number issued by Bartercard pursuant to Rule 7 hereof.
STEP 5: Return of Voucher. The Selling Member shall send the original completed Transaction Voucher to Bartercard within seven (7) days, give the duplicate to the Buying Member, and retain the triplicate copy.
6.2 Trade by Product Voucher
(a) Product Vouchers. Product Vouchers are prepaid Vouchers obtained through Bartercard which enable the bearer to receive goods and services from a named merchant to the value of the Product Vouchers without an Authorization Number.
(b) Product Vouchers obtained from Selling Member. From time to time, Bartercard may obtain from a Selling Member Product Vouchers in which case it shall:
(i) credit the Trade Account of that Member with the relevant Trade Dollar amount.
(ii) debit Bartercard’s Trade Account with that Trade Dollar amount.
(c) Issue of Product Vouchers. At the request of any Member, Bartercard may issue to that Member a Product Voucher entitling the bearer to receive goods and services to the value of the Product Voucher in which case it shall:
(i) debit the Trade Account of that Member with the relevant Trade Dollar amount.
(ii) credit Bartercard’s Trade Account with that Trade Dollar amount.
(d) Selling Member’s Obligation. A Selling Member must trade with the bearer of a Product Voucher by supplying goods and services to the value of the Product Voucher. There is no need for the Selling Member to forward the redeemed Product Voucher to Bartercard after the Trade has been completed.
(e) Payment of Balance in Cash. The bearer of a Product Voucher may, if the Trade Dollar amount of the Product Voucher is insufficient to meet the purchase price of the goods or services to be sold or provided by the Selling Member, pay the balance of the purchase price to the Selling Member in cash rather than in Trade Dollars.
(f) No Change Payable. Where the Trade Dollar amount of the Product Voucher exceeds the purchase price of the goods or services to be sold or provided, the Selling Member is not obliged to pay any change or give any credit in favour of the bearer of the Product Voucher.
(g) Product Vouchers Not Issued. At any stage, should Product Vouchers remain un-issued, Bartercard may return the Product Vouchers, whether expired or not, to the named merchant and shall:
(i) credit the Trade Account of the Member to whom the Product Voucher(s) are being returned with the Trade Dollar amount of the Product Voucher(s), refunding any Transaction/Service Fees originally incurred.
(ii) debit Bartercard’s Trade Account with that Trade Dollar amount.
(h) Supplementary or Amended Rules. Bartercard may, from time to time, issue supplementary or amended rules for the use of Product Vouchers, which shall be endorsed thereon, and Members using Product Vouchers shall be bound thereby.
(i) NO EXPRESS NOR IMPLIED WARRANTY OF MERCHANTIABILITY NOR FITNESS FOR A PARTICULAR PURPOSE. In respect of goods or services provided pursuant to the production of a Product Voucher, Bartercard or the Manager makes no express or implied warranty as to the merchantability or fitness for a particular purpose of any such goods or services and for the purposes of such Trade the Member receiving the Product Voucher shall be deemed to be the Selling Member.
6.3 Trade by Gift Card
(a) Gift Cards. Gift Cards are Cards preloaded with a Trade Dollar amount, which entitles the Authorized bearer to participate in the Trading Program.
(b) Issue of Gift Cards. At the request of any Member, Bartercard may issue to a non-Member a Gift Card in which case it shall:
(i) debit the Trade Account of that Member with the relevant Trade Dollar amount.
(ii) credit the Gift Card being issued with that Trade Dollar amount. The issue and value of Gift Cards shall be at the sole discretion of Bartercard.
(c) Gift Card Use. When a Gift Card is presented to a Selling Member for the purchase of goods or services, the Selling Member must follow the trade procedure as set out in section 6.1.
(d) In respect of goods or services provided pursuant to the production of a Gift Card, Bartercard or the Manager makes no express or implied warranty as to the merchantability or fitness for purpose of any such goods and services and for the purposes of such Trade the Member to whom the Gift Card is produced shall be deemed to be the Selling Member.
(e) Supplementary or Amended Rules. Bartercard may, from time to time, issue supplementary or amended rules for the use of Gift Cards, which shall be endorsed thereon, and Members using or accepting Gift Cards shall be bound thereby.
6.4 Trade by Use of Card Terminal. The procedure for conducting Trades through the use of a card Terminal is as follows:
STEP 1: Produce Card Prior to receiving the goods or services the Buying Member shall produce its Member Card to the Selling Member;
STEP 2: Complete Card Transaction. The Selling Member shall swipe or enter the Buying Member’s Card details through the Selling Member’s card terminal;
STEP 3: Sign Voucher. The Buying Member shall sign the card Transaction Voucher/printout and the Selling Member shall check that the signature on the card Transaction Voucher/printout conforms with the signature on the Card;
STEP 4: Deliver Copy of Voucher. The Selling Member shall give the Buying Member a copy of the card Transaction Voucher /printout immediately after completing the Trade;
STEP 5: Retain Voucher. The Selling Member shall retain the original card Transaction Voucher/printout for at least twelve (12) months after the Trade;
(f) The Selling Member shall provide Bartercard with a copy of the card Transaction Voucher/printout within forty-eight (48) hours after demand. Failure to do so may result in the Trade being reversed;
(g) If a card terminal is not operational, then the trade procedure shall be followed as set out in clause 6.1.
6.5 Trade by Use of Electronic Commerce. The procedure for conducting e commerce Trades through the Internet is contained in the rules governing e commerce applications located at Bartercard’s Internet website which rules form part of these Rules.
6.6 Trade by Way of Mail, Facsimile, Telephone or Internet Order. The procedure for conducting Trades by way of mail, facsimile, telephone or internet order is:
(a) Information Provided. Where the Selling Member has been granted phone/mail order status prior to receiving the goods or services, the Buying Member shall provide the Member Card or Additional Cardholders Card details (including name, number and Expiration date) by way of mail, facsimile, telephone or internet order to the Selling Member.
(b) Trade Procedure Followed. The appropriate procedure set out in Rule 6.1 (except Rule 6.1(c)) shall be then followed.
(c) Card Terminal Procedure Followed. With card Terminal Trades the appropriate procedure set out in Rule 6.4 shall be followed.
6.7 Acknowledgment of Liability. The signing by the Buying Member of the Transaction Voucher or the provision of the Buying Member’s Card details by or on behalf of the Buying Member constitutes:
(a) acknowledgment by the Buying Member that the Trade to which the Transaction Voucher relates has been conducted in accordance with these Rules;
(b) agreement on the part of the Buying Member that the Buying Member’s Trade Account is to be debited in accordance with Rule 5.3(b) with the amount referred to in the Transaction Voucher; and
(c) if the effect of debiting the Trade Account of the Buying Member with the Trade Dollar amount of the Trade, after offsetting that amount against any credit balance in that Trade Account, is to produce a debit balance in that Trade Account, an acknowledgment and evidence of the Buying Member’s liability as provided in Rule 3.4.
6.8 Non Compliance with Procedure. Where the Buying Member or the Selling Member do not comply with any part of the trade procedure set out in these Rules, Bartercard shall have the right to refuse to process the Trade or, if it has been processed, to reverse, cancel, or alter the entries in the Trade Accounts of the Members involved pursuant to Rule 18.
7.1 Authorization to Be Sought. Where the Trade Dollar value of a proposed Trade exceeds such amount as Bartercard may specify from time to time as endorsed on the Member’s Card (“Minimum Authorized Amount”), the Selling Member shall seek Authorization for the Trade.
7.2 Authorization Granted. If Authorization is granted to a proposed Trade then Bartercard will issue an Authorization Number.
7.3 Refusal of Authorization. Bartercard shall be entitled to refuse Authorization for any reason including, without limitation:
(a) that the Buying Member does not have sufficient Trade Dollars in its Trade Account or available credit in its Credit Line; or
(b) that either party is in breach of the Rules; or
(c) that the Selling Member failed to obtain Authorization before the Trade.
7.4 Expiration of Authorization. An Authorization is valid only for a period of seven (7) days after the date upon which it was granted, after which it expires whereupon Bartercard may treat the Trade as if no Authorization had been granted.
8.1 Posting of Authorized Trade. Where Authorization has been granted and the Authorization Number so issued has been endorsed on the Transaction Voucher, Bartercard shall post the Trade to the Trade Accounts of the Selling Member and the Buying Member.
8.2 Obligation to Process. Bartercard is not obliged to process a Transaction Voucher where it reasonably suspects a breach of the Rules, fraud, or misleading or deceptive conduct by any party to the Trade or in any other circumstances.
8.3 Lost or Stolen Card. A Member is liable for:
(a) All Trades conducted on a lost or stolen Card prior to Bartercard receiving written notification of the loss or theft.
(b) All Trades conducted on an Additional Cardholder’s Card prior to Bartercard receiving written notification of withdrawal under Rule 4.4 PROVIDED THAT if Bartercard is satisfied that the Member has made all reasonable efforts to obtain the Additional Cardholder’s Card but has been unable to do so, then Bartercard may in its sole discretion treat the Additional Card as being lost or stolen.
8.4 Where No Authorization Number. If an Authorization Number is not endorsed on a Transaction Voucher, Bartercard may post the Trade to the Member’s Trade Account but shall have no obligation to do so.
8.5 Late Receipt of Voucher. Bartercard may decline to process any Transaction Voucher which is received later than seven (7) days after the date of the Trade, even if Authorization was granted.
8.6 Audit and Verification. All Trades are subject to final audit and verification by Bartercard and, in the case of errors or inaccuracies, a Member’s Trade Account may be debited or credited so as to correct any error without giving notice to the relevant Member.
8.7 Copy of Transaction Voucher. A Member who requests a copy of a Transaction Voucher shall be provided with a copy subject to payment of an administrative fee which may be prescribed from time to time.
8.8 Re-Presentation of Checks. Members will be charged an administrative fee which may be prescribed from time to time for checks that are required to be re-presented or are referred to the drawer or for returning more than one copy of a Voucher.
(a) A Buying Member shall not be required to disclose to a Selling Member the Buying Member’s intention to pay with Trade Dollars until after the terms of the Trade have been agreed upon.
(b) When establishing the terms of trade, a Buying Member shall not seek or pressure a Selling Member for their best possible price.
(c) Once the terms of the Trade have been agreed upon, the Buying Member must clearly disclose to the Selling Member its intention to pay with Trade Dollars. Any such disclosure must be made at the time of making the booking, placing the order or accepting a quote and before the Trade becomes binding.
9.2 Ethical Pricing.
(a) A Selling Member shall charge the Normal Selling Price for all goods and services sold through Bartercard. The “Normal Selling Price” means the price at which a Selling Member, sells or supplies it’s goods and/or services to non-members on the same day.
(b) A Buying Member may seek a discount from a Selling Member’s Normal Selling Price after it has disclosed its intention to pay with Trade Dollars.
9.3 100% Trade.
All Trades shall be conducted on a one hundred percent (100%) Trade Dollar basis except in the following circumstances:
(a) The Selling Member has, before entering into the Trade, obtained the prior consent of Bartercard to trade in cash, or partly in cash and partly in Trade Dollars.
(b) When dealing with property and specific large value items which meet the ‘listing criteria’ set out in the Bartercard Property Website.
(c) Where there exists a Continual Supply Agreement (see clause 2.2(d)) between the Members.
(d) Where Bartercard has in its sole discretion negotiated an agreement with a Member, which will result in goods and/or services being made available to other Members for a combination of cash and Trade Dollars. For the purposes of this sub-clause any such agreement shall be referred to as a “National Continual Supply Agreement”. Consent for any Trade entered into pursuant to this Rule may be given conditionally, withheld and/or later withdrawn at the sole discretion of Bartercard. Any Member breaching this provision shall pay the standard Transaction/Service Fee on the non Bartercard Trade Dollar component of the Trade, together with an additional cash Transaction/Service Fee equal to 15% of the said value within seven (7) days of demand by Bartercard.
9.4 Refusal to Trade.
Members are accountable for their listings in the Bartercard Directory/Maps and are bound by their listing for the life of the Directory as set out in clause 13.4 hereof. No Selling Member which is not a Limited Supply Member shall decline to enter into a Trade with a Buying Member in circumstances where the Selling Member would have entered into the Trade if the Buying Member was willing to pay cash, unless an Authorization Number has been sought and refused, or if the Buying Member is an existing cash economy customer of the Selling Member.
9.5 Tips and Taxes.
All tips, gratuities and any tax or duty applicable on any Trade shall be paid in Cash Dollars by the Buying Member at the point of purchase unless instructed otherwise by the selling member.
9.6 Direct Trade.
A “Direct Trade” is a Trade entered into by two or more Members outside of the Trading Program for the purpose of avoiding the payment of Transaction/Service Fees.
(a) No Member shall enter into a Direct Trade with another Member.
(b) No Member shall execute a Transaction Voucher leaving the Selling Member’s name blank, receive a third party Transaction Voucher, or negotiate a Gift Card or Product Voucher to a third party.
(c) Each Member involved in a Direct Trade shall pay a Transaction/Service Fee equal to the Transaction/Service Fee of the value of the Direct Trade, together with an additional cash Transaction/Service Fee equal to 15% of the said value, with all Fees due and payable within seven (7) days of completion of the Direct Trade.
(d) Bartercard may request from any of the Members it believes to have engaged in the Direct Trade a copy of any relevant documentation relating to the Trade which must be supplied within 48 hours of request being made.
(e) Notwithstanding the other provisions of this Rule, Bartercard may suspend or terminate the right of a Member to participate in the Trading Program if the Member has entered into a Direct Trade.
9.7 Transaction Splitting.
(a) No Member shall split the value of a transaction in order to process an amount below the value required obtain an Authorization as identified on the reverse of the card.
(b) If the Member has breached Rule 9.7(a) Bartercard may:
(i) refuse to process the transaction or reverse, alter, or cancel any relevant entry in the Member’s Trade Account.
(ii) suspend or terminate the right of a Member to participate in the Trading Program.
9.8 Poor Service.
Where in Bartercard’s opinion a Member fails to respond to another Member’s enquiry or fails to respond to another Member in the same manner as the Member would have if the other Member was a cash customer, the Member shall be deemed to have engaged in “Poor Service” for which the Member’s right to participate in the Trading Program may be suspended or terminated.
9.9 Fair Dealings.
Bartercard may investigate or enquire into complaints in relation to or breaches of these Trade Conduct Rules by a Member and may take such actions as it deems appropriate in order to promote or ensure fair dealings between Members.
10.1 Warranty as to Title. Where an Extraordinary Member participates in the Trading Program as a Selling Member, the Extraordinary Member warrants to the Buying Member that it has title to the goods free from any charge, lien, or encumbrance.
10.2 “As is where is”. Such goods are sold by the Extraordinary Member on an “as is where is” basis and the Buying Member acknowledges that the goods are manufactured or produced by a third party.
10.3 Assignment of Warranty. Upon the completion of any Trade in which the Extraordinary Member participates as a Selling Member, the Extraordinary Member shall assign to the Buying Member the benefit of any warranty attaching to the goods to the extent that the benefit of any such warranty is lawfully capable of assignment.
10.4 No Warranty as to Fitness for Purpose. The Extraordinary Member itself makes no warranty whether express or implied, by operation of law or otherwise as to the merchantability, fitness for purpose or otherwise of those goods and a Buying Member shall look solely to the manufacturer, distributor or retailer of such goods to obtain the benefit of any warranty.
10.5 Reservation of Title. Where the Extraordinary Member participates in the Trading Program as a Selling Member, the following provisions apply:
(a) Title to goods traded between the Extraordinary Member and the Buying Member shall remain with and vest in the Extraordinary Member at all times until:
(i) the full purchase price has been discharged by a debit entry in the Trade Account of the Buying Member; and
(ii) in the event that such a debit entry results in the Trade Account of the Buying Member having a debit balance, that debit balance has been discharged either by payment from the Buying Member to the Extraordinary Member, or by credits subsequently made to the Buying Member’s Trade Account as a result of Trades.
(b) While title to goods traded between the Extraordinary Member and the Buying Member remains with and is vested in the Extraordinary Member, the Extraordinary Member may repossess of such goods (or any part thereof) unless, within thirty (30) days after the completion of the Trade (for which purpose the date on which the Trade is entered in the Buying Member’s Trade Account shall be conclusive evidence of the date of the Trade), title to the goods has transferred to and become vested in the Buying Member in accordance with the provisions of paragraph (a) of this Rule.
(c) For the purposes of paragraph (b) of this Rule, the Extraordinary Member is hereby irrevocably Authorized by the Buying Member to do all or any of the following things in repossessing or attempting to repossess of the goods (or any part thereof), and may exercise any of the following powers through any of the Extraordinary Member’s directors, officers, servants, agents, or sub-contractors to the extent authorized under the applicable statutory version of the Uniform Commercial Code in effect in the jurisdiction in which the goods are located
(d) While title to any goods sold by the Extraordinary Member to the Buying Member remains vested in the Extraordinary Member:
(i) the Buying Member must not sell, lease, encumber, or otherwise deal with or part with possession of the goods or any part thereof until title has transferred to and become vested in the Buying Member; and
(ii) in the event that the Buying Member breaches the provisions of paragraph 10.5(d)(i) of this Rule all proceeds of any such sale, leasing, encumbering, dealing, or parting with possession of the goods shall be immediately due and payable to the Extraordinary Member.
10.6 Legislation. The provisions of this Rule are subject to any trade or commerce legislation which is inconsistent with these provisions, to the extent that the same cannot lawfully be contracted out of and to that extent only, the provisions of these Rules shall be of no force or effect.
10.7 Notwithstanding anything hereinbefore contained, the Buying Member agrees to grant a charge in favour of the Extraordinary Member over any goods supplied pursuant to this paragraph
PART III – ADMINISTRATION OF THE PROGRAM
11.1 Provision of Services. Bartercard shall:
(a) Monitor and Recover Debit Balances:
(i) Monitor all Trade Accounts which have a debit balance and ensure that the Members holding those accounts maintain them in accordance with these Rules; and
(ii) Pursue recovery of debit balances where the Rules provide that they are recoverable and where Bartercard is satisfied that the debit balance is commercially viable to pursue.
(b) Regulate and Control. Regulate and control the number of Trade Dollars within the Trading Program.
(c) Issue Transaction Vouchers. Make available to Members within 30 days of them becoming Members Transaction Vouchers that may be prescribed from time to time for use in connection with any Trade.
(d) Issue Gift Card and Product Vouchers. In its discretion issue to any non members Gift Cards and to any Members Product Vouchers which can be used to participate in a Trade in accordance with Rules 6.2 and 6.3.
(e) Issue Member’s Card.
(i) Issue from time to time to Members a Member’s Card (“Member’s Card”) which shall, upon its production to another Member be valid in respect of purchases up to the amount specified on the reverse side of the Card;
(ii) The Member’s Card shall remain at all times the property of Bartercard and may not in any way be defaced or altered;
(iii) The Member’s Card shall promptly be cut in half and returned to Bartercard by the Member:
(f) Provide Monthly Statements. Provide Monthly Statements electronically or in paper form to Members reflecting activity in their Trade Accounts and amounts that are due and owing to Bartercard (“Monthly Statement”). Monthly Statements issued by Bartercard are deemed to be accurate unless a Member notifies Bartercard in writing of any discrepancy within fourteen (14) days of the Monthly Statement date. If the discrepancy is accepted a further Monthly Statement shall be issued to correct the discrepancy. Copies of Monthly Statements shall be provided upon payment of a fee which shall be prescribed from time to time.
(g) Provide Interim Statements. Provide interim statements to Members particularizing activity in their Trade Accounts subject to payment of a fee, which may be prescribed from time to time.
(h) Invite Memberships. At its discretion invite applications for Membership of the Trading Program and if it considers the applicant to be a person or entity who carries on business of a kind likely to be suitable for trading in the Trading Program may upon payment of the Membership Fee and the approval of the Manager enter the applicant in the Membership Register.
(i) Amend Rules. At its discretion, amend the Rules pursuant to Rule 31 herein.
(j) Maintain Books. Establish and maintain all books and records (including books of account) necessary and proper for the conduct of the Trading Program.
(k) Establish Trade Accounts. Establish a Trade Account for each Member.
(l) Post Trades. At its discretion, post or refuse to post Trade Dollars to a Member’s Trade Account.
(m) Grant Credit Lines. At its discretion establish, maintain, review, vary or cancel a Credit Line in accordance with Rule 20.
(n) Review Fees. At its discretion, set and from time to time review the amount of the Fees payable by each Member under the Rules, and the proportion thereof which is payable in cash.
(o) Operate Authorization Numbers Procedure. Operate and maintain a procedure for providing Authorization Numbers to Members.
(p) Terminate Memberships. At its discretion terminate any Membership pursuant to Rule 19.2.
(q) Participate in Litigation. At its discretion institute, maintain, defend or otherwise participate in or compromise any proceedings in any court or tribunal in its name or in the name of the Manager, in respect of any moneys payable by or to Bartercard or any other claim or demand by or against it or the Manager.
(r) Trade Conversion. Exchange Trade Dollars for cash received by it from a Member as payment of a Trade Dollar debt.
(s) Ensure Adequacy of Debt Reserve Fund. Use its best endeavors to ensure that the levels of the Debt Reserve Fund are adequate to protect the interests of the Members.
(t) Equal Treatment of Members. Treat all Members equally.
(u) List of Members. Maintain a current list of all Members in its Membership Register.
(v) Trading Program Information. Provide to Members access to non-confidential Authorized details of current information on Members and goods or services available under the Trading Program.
(w) Publications. Issue from time to time publications and make available advertising space in such publications to Members for goods or services on offer through the Trading Program.
(x) Do All Things. Do all things necessary or incidental to the proper and efficient management and administration of Bartercard and the Trading Program and the operation and enforcement of the Rules of the Trading Program.
(y) Member Website Access. Allow members, by way of username and password, to have access to any member websites for the purposing of trading or finding other members.
11.2. No Liability. Neither Bartercard nor the Manager shall be liable to any Member for failure to provide, or the manner of providing, the above services.
12.1 Manager to Act on Behalf of Bartercard. Pursuant to the Deed of Management, the Manager has the full and unfettered management and control of the affairs of Bartercard relating to the conduct and operation of the Trading Program. Where these Rules provide that any act, matter or thing is to be done or caused to be done or may be done by Bartercard the Manager may do or cause to be done that act, matter or thing which shall be sufficient compliance with these Rules.
13.1 Authorization. Members authorize Bartercard to notify and advertise to other Members the availability in the Trading Program of that Member’s goods or services for the purpose of:
Members authorize Bartercard and its agents, contractors, Authorized employees and any related party:
(a) For the purposes of these Rules, an “electronic message” is a message sent using an Internet carriage service or any other listed carriage service to an electronic address in connection with:
(i) an email account; or
(ii) an instant messaging account; or
(iii) a telephone account.
Note: Email addresses and telephone numbers are examples of electronic addresses.
(b) For the purposes of this Rule 13, it is immaterial whether the electronic address exists or whether or not the message reaches its intended destination.
(c) If a message is sent by way of a voice call made using a standard telephone service, the message is not an electronic message for the purposes of these Rules.
13.2 Directory – Publication & Distribution. Bartercard shall from time to time publish and distribute a directory, including a directory in electronic form on the Internet, that contains the names and such other information concerning Members that Bartercard from time to time determines. In these Rules a reference to “Directory” shall mean both Published and Electronic Directories unless otherwise specified.
(a) Expiration of Published Directory. All new Published Directories shall take effect immediately upon receipt by the Member which shall be deemed to be three (3) working days after dispatch by Bartercard to the Member. All old Published Directories shall cease to have effect as soon as the new Published Directories take effect.
(b) Expiration of Electronic Directory. All new Electronic Directory listings shall take effect immediately upon their placing on Bartercard’s website and all old Electronic Directory listings shall expire at the same time except that any amendments or alterations to existing listings shall not take effect until the new Published Directory takes effect.
13.3 Member’s Listing. A Member’s listing in the Directory may be classified by Bartercard from time to time.
13.4 Member’s Obligations
(a) Members shall fulfill their listing obligations until the expiration of the old Published Directory. Requests to go on to Limited Supply will not take effect until the commencement date of any new Published Directory pursuant to Rule 13.2.
(b) Listings will be rerun in each new Published Directory unless Members request amendments prior to the notified Directory deadline.
(c) Members shall not refuse to accept Trade Dollars while they have a current unqualified Directory listing.
13.5 No Warranty as to Accuracy of Directory. Neither Bartercard nor the Manager give any warranty as to and will not be responsible for the accuracy of the information in relation to any Member contained in the Directory, or any promotional or other material provided by Bartercard or servant or agent of them or any of them to Members, and will not be liable for any error or omission therein and shall be indemnified by any Member in respect of any loss or damage suffered by Bartercard or the Manager as a result of any Member placing inaccurate information in the Directory.
14.1 Transaction/Service Fees. Each Member shall pay a fee in respect of each Trade in which it participates (the “Transaction/Service Fee”), which shall be equal in amount to such percentage of the value of the Trade (inclusive of any tax) as Bartercard from time to time determines, payable, at the election of Bartercard, either in cash or in Trade Dollars. The Trade Dollar amount of any Transaction/Service Fee may, at the election of Bartercard, be debited to the Trade Account of either or both of the Members participating in the Trade.
14.2 Marketing and Support/Service Fees. Each Member shall pay a monthly fee for the marketing and support and/or service of its Trade Account (the “Marketing and Support/Service Fee”), which at the discretion of Bartercard shall be payable in any proportion of cash and/or Trade Dollars.
14.3 Directory Fees and Display Advertising Fees. Members may be charged a Directory Fee and/or a Display Advertising Fee in order to secure a listing in the Published and/or the Electronic Directory under Rule 13 which at the discretion of Bartercard shall be payable in any proportion of cash or Trade Dollars.
14.4 Payment. Each Member shall pay the full amount of all Fees, charges and other moneys owing by it within seven (7) days of the date of the Monthly Statement or within such other period as may be notified in that Statement or in any other way unless the Member has agreed with Bartercard in writing that payment is to be sent and received together with the Transaction Voucher to which the Fee relates, in which case the Member (“Fees with Voucher Member”) must forward such Fee together with that Transaction Voucher.
14.5 Notwithstanding anything in these Rules to the contrary, except for contributions towards the Debt Reserve Fund and any moneys paid to Bartercard by a Member with a debit balance in its Trade Account upon termination of that Member’s right to participate in the Trading Program (being moneys sufficient only to offset the debit balance), all Fees, charges and other moneys or financial obligations owed by any Member pursuant to these Rules shall be paid to or satisfied with Bartercard or its nominee.
15.1 Late Payment Interest. In the event that a Member fails to pay any Fees, charges or other moneys within the period referred to in Rule 14.4 or, in the case of a Fees with Voucher Member, from the date of the Transaction Voucher to which the Fee relates, then the Member must pay a monthly amount in cash on all outstanding Fees, charges and other moneys as notified under Rule 14.4 at the rate of ten percent (10%) per month (or such other rate as may be prescribed from time to time) from the date of the Monthly Statement or in respect of Fees with Voucher Member from the date of the Transaction Voucher until the Member has paid all Fees, charges or other moneys owing in full.
15.2 Arrears. If a Member is in breach of Rule 14.4 then Bartercard may in addition to any other remedies under these Rules cancel any Trade Dollar Credit Line granted to the Member and/or freeze its Trade Dollar balance and prevent that Member from participating as a Buying Member in any Trade until satisfactory arrangements are made for payment of any fees, charges or other moneys in arrears.
15.3 Election to take Trade Dollars.
(a) Bartercard May Elect. Where any Fees payable by a Member in cash (including interest charges payable under Rule 15.1) remain outstanding for longer than sixty (60) days after they fall due, Bartercard may, in its sole discretion and upon giving notice in writing to the Member, elect to convert the Member’s cash indebtedness into a Trade Dollar obligation in such sum as Bartercard in its sole discretion shall determine, and thereupon debit the Member’s Trade Account with that Trade Dollar amount and credit Bartercard’s Trade Account with that amount;
(b) Member May Pay Cash. A Member whose liability in cash for outstanding Fees has been converted to Trade Dollars in accordance with Rule 15.3(a) may, at any time within thirty (30) days after receiving a notice under Rule 15.3(a), satisfy its newly converted obligation in Trade Dollars by paying the amount of the cash Fees that was payable immediately before the conversion, whereupon Bartercard shall reverse the Trade Dollar debit referred to in Rule 15.3(a).
16.1 Investigate. Bartercard may in its sole discretion investigate breaches of these Rules by Members.
16.2 Fair Dealings. Bartercard may suspend and/or restrict a Member’s right to participate in the Trading Program, and take such other action as it is empowered to pursuant to these Rules including the imposition of damages, in order to promote or ensure fair dealings between Members and may from time to time issue Fair Trading Guidelines with which Members must comply.
16.3 Suspension and Show Cause. If Bartercard suspects that a Member has breached these Rules, it may give notice of the breach in writing to the Member and request the Member to show cause in writing within seven (7) days as to why its Membership should not be suspended and/or why it should not pay damages.
16.4 Suspension. If, at any time after the Expiration of seven (7) days from the date upon which a notice under Rule 16.3 was sent to a Member, Bartercard considers in its absolute discretion that the right of any Member to participate in the Trading Program should be suspended and/or why it should not pay damages, Bartercard, after considering submissions made by any Member pursuant to Rule 16.3 hereof, may suspend the Member’s right to participate in the Trading Program immediately and/or call upon the Member to pay damages and shall notify the Member accordingly. Any suspension shall have immediate effect and shall be for such period as Bartercard determines. Any damages shall be for such amount as Bartercard in its sole discretion shall determine but not exceeding $10,000.00 and shall at Bartercard’s sole discretion be payable within fourteen (14) days of demand in any proportion of cash and/or Trade Dollars.
16.5 Effects of Suspension. If Bartercard suspends a Member’s right to participate in the Trading Program pursuant to Rule 16.4, all activity in the Member’s Trade Account must cease.
16.6 Without Notice. Notwithstanding the previous provisions of this Rule Bartercard shall have the right in its sole discretion to suspend a Member or impose damages without notice.
16.7 Termination. Any decision by Bartercard to suspend a Member under this Rule shall not affect Bartercard’s right to also terminate the Member’s Membership under Rule 19 hereof.
16.8 Decision Conclusive. A decision of Bartercard to suspend or terminate a Member’s Membership or to impose damages pursuant to this Rule or Rule 19.4 shall be final.
16.9 Additional Powers. Bartercard’s powers under this Rule shall be in addition to any of its other powers referred to in these Rules.
17.1 Pre-Payment. If:
(a) Bartercard reasonably believes that a Member is spending the credit balance in the Member’s Trade Account or reducing the debit balance in the Member’s Trade Account in anticipation of ceasing future participation in the Trading Program; or
(b) a Member has given notice to Bartercard or has, by its actions, in the opinion of Bartercard indicated that it intends to cease participation in the Trading Program; or
(c) a Member’s right to participate in the Trading Program has been terminated but Bartercard allows the Member to finalize its Trade Account by entering into Trades as a Selling Member only; then Bartercard shall be entitled to require immediate pre-payment in cash of the Transaction/Service Fees which will become payable on the debit or credit balance of the Member’s Trade Account.
(d) in the sole discretion of Bartercard the size of any given transaction is such that it deems pre-payment of fees is warranted before the transaction can proceed.
17.2 No Trading Unless Fees Pre-Paid. Where Bartercard requires a Member to pre-pay Fees under Rule 17.1 that Member shall not be permitted to enter any Trade until those Fees are paid.
18.1 Reverse Certain Transactions. Bartercard may reverse, alter or cancel an entry in any Member’s Trade Account in relation to a Trade if:
(a) both the Buying Member and the Selling Member so request;
(b) the Transaction Voucher in respect of the Trade was not or does not appear to have been signed by an Authorized signatory or was not signed at all; or
(c) the Trade was by way of Mail, Facsimile, Telephone or Internet Order and was, in Bartercard’s opinion, unauthorized or not valid.
(d) there was, in Bartercard’s opinion, some breach of these Rules or a fraudulent act in connection with the conduct of the Trade.
(e) the Card used in the Trade was expired or invalid.
18.2 Member May Show Cause. Before taking any steps under Rule 18.1 Bartercard may give the relevant Members notice requiring them to show cause within seven (7) days as to why the entries in their Trade Accounts reflecting that Trade should not be reversed, altered, or cancelled.
18.3 Where Cause Not Shown. If the relevant Members do not show cause to Bartercard’s satisfaction, Bartercard in its absolute discretion shall be entitled to reverse, alter, or cancel the entry or entries in the Trade Account of the Buying Member and/or the Selling Member in respect of which there has been non compliance with these Rules, in which event it shall be the responsibility of the Selling Member to seek payment from the Buying Member for any goods and/or services provided.
18.4 Trade Frozen Until Good Cause Shown. At any time until Bartercard has made a determination under Rule 18.3 it may freeze the entry in question in the Trade Accounts of the Buying Member or the Selling Member or both, until such determination is made.
18.5 Consequence of Reversal of Trade. If such reversal, alteration, or cancellation of any entry in the Selling Member’s Trade Account results in a failure of the consideration in whole or in part for the Trade then the Selling Member shall have no rights against Bartercard or the Manager and the Buying Member and the Selling Member shall indemnify Bartercard or the Manager against any loss or damage they may suffer in respect of any exercise or purported exercise of any powers under this Rule.
18.6 No Obligation to Reverse. Notwithstanding Rules 18.1 to 18.4 (inclusive), Bartercard shall have no obligation, in any case, to:
(a) reverse, alter, or cancel any entry;
(b) call upon any Member to show cause why any entry should not be reversed , altered or cancelled;
(c) freeze or unfreeze any entry; or
(d) make any determination under this Rule.
19.1 Termination By Member. A Member shall be entitled to withdraw from participation in the Trading Program by giving written notice of its intention to do so PROVIDED THAT that Member’s goods and services are not advertised in the current Published or Electronic Directory in which case the notice of termination shall only take effect at the expiration date of the current Published Directory or thirty (30) days after the receipt by Bartercard of any such notice whichever is the later. It shall be a breach of these Rules for any Member to so withdraw without giving the requisite notice.
19.2 Termination by Bartercard. Notwithstanding anything hereinbefore contained Bartercard may in its absolute discretion terminate a Member’s right to participate in the Trading Program without notice on the happening of any one or more of the following events:
(a) the Member breaching any of these Rules or the terms of the Agreement;
(b) the Member receiving on two (2) or more occasions in any twelve (12) month period a notice under Rule 16.3;
(c) the Member committing an act of bankruptcy or being a company becoming insolvent and/or having a receiver, liquidator, administrator, or manager appointed, or making any arrangement or composition with its creditors;
(d) the Member being in arrears with payment of Transaction/Service Fees or any other Fees, charges or other moneys for the period set out in Rule 14.4;
(e) the Member engaging in Unfair Trading, Poor Service, Voucher Splitting, Direct Trading or Unethical Pricing as defined in to Rule 9 hereof;
(f) in its sole opinion Bartercard considers that it is not in the interests of the Trading Program that the Member should continue to participate in it.
19.3 Member’s Breach Causes Loss. Members acknowledge and agree that a breach of these Rules by a Member will cause loss and damage to Bartercard in a number of ways which may include, but is not limited to:
(a) administrative costs in dealing with the breach;
(b) financial loss due to loss of Fees, charges and other moneys payable whether in cash or in Trade Dollars;
(c) expenditure of funds in obtaining legal advice, and in instituting and prosecuting recovery action;
(d) loss of the goodwill of Members towards the Trading Program and Bartercard ;
(e) loss of trading volume; and
(f) loss of Members.
19.4 Damage for Breach Payable on Termination. In addition to any moneys payable from the consequences set out in Rule 19.5, if a Member’s right to participate in the Trading Program is terminated pursuant to Rule 19.2, that Member may be required to pay as a genuine pre-estimate of damages and not as a penalty the sum of $10,000.00 or such lesser sum and in such proportion of cash and Trade Dollars as Bartercard in its sole discretion shall determine, within fourteen (14) days of the date of termination.
19.5 Consequences of Termination. Upon the termination of a Member’s right to participate in the Trading Program:
(a) Return Cards. Except when Rule 19.5(d)(ii) applies when the date for return shall be at the end of the trade out period set out in that Rule, the Member must immediately return to Bartercard all Cards and unused or outstanding Transaction Vouchers, and all other documents and property of Bartercard;
(b) .Fees Debited. All Fees, charges and other moneys payable in Trade Dollars shall be immediately debited against the Member’s Trade Account;
(c) .Where Credit Balance. If, after debiting the amounts referred to in Rule 19.5(b), the balance in the Member’s Trade Account is a credit balance:
(i) that Member must immediately pay the amount of cash and Trade Dollar Transaction/Service Fees that would have become payable by it in the ordinary course of the Trading Program if that Member had entered into a Trade as a Buying Member in an amount sufficient to spend the amount of Trade Dollars standing to its credit;
(ii) if the Member fails to pay any outstanding cash, Fees, charges or other moneys, Bartercard may debit the Member’s Trade Account with an amount of Trade Dollars in such sum as Bartercard in is sole discretion shall determine;
(iii) if after receipt of all cash Fees (or if the Fees are not paid in cash, the debiting of the Member’s Trade Account) the Member’s Trade Account is still in credit, Bartercard shall issue to the Member a replacement Member’s Card expiring one hundred and twenty (120) days from the date of issue, or some other period of time determined at Bartercard’s sole discretion, for the specific purpose of spending out the Member’s remaining Trade Account credit balance;
(d) Where Debit Balance. If after debiting the amounts referred to in Rule 19.5(b) the Member’s Trade Account has a debit balance:
(i) that Member must immediately pay the amount of cash and Trade Dollar Transaction/Service Fees that would have become payable by it in the ordinary course of the Trading Program if that Member had entered into a Trade as a Selling Member in an amount sufficient to bring its Trade Account to a nil balance;
(ii) the Member shall have thirty (30) days within which to trade as a Selling Member and to reduce, so far as it can, the debit balance;
(iii) at the expiration of the thirty (30) day period, the Member must immediately pay to Bartercard the cash equivalent of the remaining debit balance;
(e) No Refund of Fees. No Fees or charges paid pursuant to these Rules shall under any circumstances be refunded.
19.6 Certificate as Evidence. A certificate signed by a director or other person Authorized by Bartercard is prima facie evidence and, in the absence of evidence to the contrary, is conclusive evidence:
(a) that an amount stated in that certificate is due and payable by the Member in accordance with Rule 19.5 hereof;
(b) of the amount of any interest payable by the Member in accordance with these Rules;
(c) that any other sum stated in the certificate is due and payable by the Member in accordance with these Rules;
(d) of any other fact, matter or circumstance whatsoever relevant to the dealings between the Member and Bartercard, or between the Member and Bartercard, or between the Member and another Member, in relation to these Rules.
19.7 Enforcement Expenses. Notwithstanding anything hereinbefore contained if a Member is in default or in breach under these Rules, any enforcement expenses reasonably incurred or expended by Bartercard and/or the Manager in exercising any right under these Rules, or arising from any such default or breach, are immediately payable by the Member with effect from the date on which the enforcement expenses are incurred or expended and until paid shall bear interest at the rate of 15% per annum from the date they are incurred or expended until the date of payment.
19.8 Moneys Due for Payment. Termination for whatever reason shall not affect the right of Bartercard under these Rules to enforce any provision relating to the payment of any Fees, charges and any other moneys due.
19.9 Public Notification. Upon termination of a membership by Bartercard, Bartercard may in its sole discretion communicate the termination of the membership to the members of the Bartercard Exchange by whatever means it deems appropriate.
PART IV – CREDIT LINES AND DEBT RESERVE FUND
20.1 Credit Line.
(a) Bartercard may grant or withdraw from any Member a line of credit in Trade Dollars (“Credit Line”) in an amount and on terms consistent with that Member’s creditworthiness and ability to repay and may take the following matters into consideration:
(b) Bartercard may require security and/or a guaranty to support a Credit Line and also may require the Member to contribute a further non-refundable amount to the Debt Reserve Fund as an initial lump sum payment or as a monthly payment or both;
(c) The grant of a Credit Line shall be subject to the approval of the Manager, which may withhold or grant its approval conditionally or unconditionally.
20.2 Trade Balance Beyond Credit Line. Where:
(a) In the case of a Member to whom Bartercard has not granted a Credit Line, that Member’s Trade Account is in debit by any amount; or
(b) In the case of a Member to whom Bartercard has granted a Credit Line, that Credit Line is exceeded by any amount; there will immediately be payable by that Member:
(i) the cash equivalent of the Trade Dollar deficit; and
(ii) interest at the rate of 2% per month on any such deficit payable in cash from the date the deficit arose until the deficit is repaid.
21.1 Purpose. A fund of Trade Dollars (“Debt Reserve Fund”) shall be maintained and applied in accordance with these Rules for the purpose of injecting Trade Dollars into the Trading Program under Rule 21.4.
21.2 Levy of Contribution. Bartercard may levy Members for monthly contributions to the Debt Reserve Fund of not less than T$5.00 Trade Dollars and not more than T$15.00 Trade Dollars;
21.3 Adjustment to Monthly Contribution:
(a) Bartercard may from time to time consider the adequacy of the Debt Reserve Fund;
(b) If Bartercard is of the opinion that the level of the Debt Reserve Fund is inadequate, then Bartercard in its sole discretion may determine the amount of the inadequacy and may increase the monthly levy specified in clause 21.2 so as to bring the Debt Reserve Fund to an adequate level.
(c) If Bartercard is of the opinion that the level of the Debt Reserve Fund is adequate then Bartercard may decrease the monthly levy specified in clause 21.2 to maintain the Debt Reserve Fund at an adequate level.
21.4 Application of Debt Reserve Fund:
(a) If at any time it appears to Bartercard that a Member is a Delinquent Member, Bartercard may apply Trade Dollars from the Debt Reserve Fund to the debit balance in that Member’s Trade Account so as to reduce in part or in full the debit balance in that account.
(b) Bartercard shall then record the application of the Trade Dollars from the Debt Reserve Fund against the debit balance of the Delinquent Member in the books of Bartercard.
(c) The Debt Reserve Fund is not available to an individual Member who after entering into a Trade remains unpaid or is in dispute with another Member.
21.5 Delinquent Member Not Relieved. The reduction of a Delinquent Member’s Trade Account under this Rule shall not relieve the Delinquent Member of its obligations under the Rules of the Trading Program, and in particular, the Delinquent Member’s obligations will continue as if any such reduction had not taken place.
Any dispute that may arise between the Buying Member and the Selling Member shall be settled by the parties themselves. Bartercard or the Manager is not obliged to resolve, arbitrate or mediate any disputes between Members.
23.1 Not Abuse Confidential Information and Intellectual Property Rights. A Member must not, While remaining a Member or at any time after ceasing to be a Member, make use of the Confidential Information or Intellectual Property Rights either:
(a) for the financial advantage or benefit of the Member or any other person; or
(b) to the detriment or disadvantage of Bartercard or the Manager; and Members acknowledge that all Confidential Information and Intellectual Property Rights belong to Bartercard and Members rights to use any such Information and/or Rights is at the sole discretion of Bartercard and in any event shall only subsist so long as they are Members. Any Member using Confidential Information and/or Intellectual Property Rights in breach of this provision shall pay as a genuine pre-estimate of damages and not as a
penalty the cash sum of $250,000.00 or such lesser amount as Bartercard in its sole discretion shall decide.
23.2 Restraint. A Member may be or become a member of another trade exchange in the United States but otherwise must not, without the prior written consent of Bartercard in respect of any business competitive with Bartercard business:
(a) Remain a Member while participating either directly or indirectly in any such other business as an employee or in any management function or as a director, shareholder, partner or proprietor in any way.
(b) For a period of one (1) year after ceasing to be a Member whether directly or indirectly or as director, shareholder, partner, or proprietor in any way:
(i) Carry on or engage in or be interested in or participate in any such other business at any place within a 30 mile radius from a then current Member’s business.
(ii) Solicit business from any person who was a Member immediately prior to the said one year period.
24.1 Collect and Pay Taxes. Selling Members shall charge any appropriate taxes applicable to a Trade and collect, record and pay these as required by law.
24.2 The Manager and Bartercard Not Liable. Under no circumstances shall the Manager and/or Bartercard be responsible to pay any such taxes on behalf of any Member.
24.3 Taxable Event. A Trade may be treated as taxable event for tax purposes and the obligation to declare, report, and account for all taxes resulting from Trades rests with the Members participating in the Trade. Each Member hereby indemnifies the Manager and/or Bartercard in respect of any loss or damage suffered by the Manager and/or Bartercard in respect of any failure by the Member to comply with tax laws in respect of any Trade in which that Member participates.
24.4 Reporting of Trades. Members acknowledge and agree that the Manager and/or Bartercard may be required from time to time to make disclosure to the regulator of taxation and to other government authorities in relation to Trades. The Manager and/or Bartercard in their absolute discretion are Authorized to provide any information to and to co-operate in any way with such authorities whether or not the Manager and/or Bartercard is obliged by law to furnish such information or to provide such co-operation. Neither the Manager nor Bartercard are liable to any Member in respect of information furnished to such authorities, in any circumstances whatsoever.
25.1 No Liability to Procure New Members. While the Manager and Bartercard shall use their best endeavours to procure new Members to the Trading Program, The Manager and Bartercard shall, under no circumstances, be liable for failure to procure new Members or retain existing Members.
25.2 No Warranty as to Availability of Particular Goods or Services. The Manager and Bartercard does not warrant the availability of any particular goods or services under the Trading Program and shall not be responsible or in any way liable if a Member cannot obtain particular goods or services from other Members or if other Members do not buy goods or services from a Member.
25.3 Compliance With Laws. All Members shall observe and comply with applicable laws and regulations when engaging in Trades.
25.4 The Manager and Bartercard Not Liable. Bartercard shall not be responsible or in any way liable for or in respect of any failure of the part of any Member or Members to comply with such laws.
25.5 Disclaimer of Liability. Neither the Manager nor Bartercard make any representation or warranty either express or implied and to the fullest extent permitted by law disclaim all liability arising out of or in connection with any Trade, including, without limitation, any liability for the fitness for a particular purposae, quality, delivery date, merchantability, prices, or any term of the Trade. In no event shall The Manager and/or Bartercard be liable to the Member for any indirect, incidental, special or consequential loss or damage, loss of use, revenues, profits, goodwill, bargain or loss of opportunities, anticipated savings, loss of or corruption of data from any cause, whether arising from breach of contract, negligence or any other tort, in equity or otherwise and whether or not the Manager and/or Bartercard was aware of the possibility of such loss or damage.
25.6 Unauthorized Use of Vouchers. Neither the Manager nor Bartercard will be responsible for:
(a) the use of Member’s Cards, Additional Cards, Transaction Vouchers, Gift Cards, Product Vouchers or other Authorized forms, by unauthorized persons; or
(b) Trades that are not conducted in accordance with the Rules.
25.7 Member’s Indemnity for Failure to Perform. Each Member agrees to indemnify and keep indemnified the Manager and Bartercard and each of its directors, officers, employees, agents, independent contractors and subcontractors against any loss or damage suffered by them or any of them in respect of any failure by that Member to perform its obligations under these Rules.
25.8 Member’s Indemnity for Claim, Debt or Liability. Each Member agrees to indemnify and keep indemnified the Manager and Bartercard and each of its directors, officers, employees, agents, independent contractors and sub-contractors against any claim, debt, or liability whatsoever arising out of or in connection with any Trade between Members or purported Members.
25.9 Not Bound by Representations of Others. The directors, officers, employees, agents, independent contractors and sub-contractors of the Manager and Bartercard have no right to make any representation or commitment on behalf of the Manager or Bartercard unless in the ordinary course of business.
26.1 No Waiver. Any failure or delay by the Manager or Bartercard in exercising any right shall not operate as a waiver thereof, and any single or partial exercise of a right shall not preclude any other further exercise of any right.
26.2 Cumulative Remedies. The rights and remedies of Bartercard and or the Manager are under these Rules cumulative and are not exclusive of any remedies provided by law.
27.1 Grant of Lien. Each Member grants to Bartercard and/or the Manager a lien over all Trade Dollars credited to that Members Account for the amount of all unpaid Fees, charges and other moneys owed from time to time.
27.2 Where Insolvent Administration. If a Member commits an act of bankruptcy, has a receiver, liquidator, provisional liquidator, administrator, or manager appointed to it or makes any arrangement or composition with its creditors or becomes insolvent or bankrupt, then all Fees, charges and other moneys owing shall immediately become due and payable in full. Bartercard and/or the Manager has the option in lieu of continuing as a creditor, of treating the Trade Dollar balance in the Trade Account as equal in value to the amount of any such Fees, charges and other moneys owing, and terminating the Trade Account.
28.1 Events Triggering Dissolution. The Trading Program shall be dissolved in accordance with this Rule if:
(a) An order is made or resolution passed that Bartercard be wound up (other than for the purpose of reconstruction or amalgamation);
(b) Bartercard ceases trading;
(c) Bartercard ceases to hold the License; or
(d) The Manager retires and a Replacement Manager is not found pursuant to the Deed of Management.
28.2 Procedure on Dissolution. Upon the occurrence of an event referred to in Rule 28.1 the following procedure shall apply:
(a) Inform Members. Bartercard shall inform each Member that such event has occurred and draw their attention to the requirements of these Rules;
(b) Balancing Period. Each Member and Bartercard shall be entitled to continue to trade for a period of ninety (90) days (the “Balancing Period”) for the purpose of bringing its Trade Account, as near as possible, to a zero balance, but no Member shall be obliged to trade during this period;
(c) Members in Credit – Fees Payable. Each Member having a Trade Account with a credit balance at the Expiration of the Balancing Period shall immediately pay:
(i) an amount in cash, being the cash equivalent of the Trade Dollar Transaction/Service Fees that would have become payable in the ordinary course of the Trading Program if that Member had entered into a Trade as a Buying Member in an amount sufficient to spend the amount of Trade Dollars standing to its credit at the expiration of the Balancing Period; plus
(ii) the cash Transaction/Service Fees that would have become payable in that event;
(d) Members in Debit – Fees Payable. Each Member having a Trade Account with a debit balance at the expiration of the Balancing Period must immediately pay:
(i) an amount in cash, being the cash equivalent of the Trade Dollar Transaction/Service Fees that would have become payable in the ordinary course of the Trading Program if that Member had entered into a Trade as a Selling Member in an amount sufficient to bring the amount of Trade Dollars standing to its Trade Account at the expiration of the Balancing Period to a nil balance; plus
(ii) the cash Transaction/Service Fees that would have become payable in that event; plus
(iii) the cash equivalent of the debit balance of the Member’s Trade Account;
(e) Right of Set Off Against Extraordinary Member Balance.
(i) During and at the expiration of the Balancing Period, any Trade Dollar Fees payable under these Rules or otherwise, shall be either set off pro rata against any deficit balance in the Extraordinary Member’s Trade Account or added to any credit balance of the Extraordinary Member’s Trade Account.
(ii) Following the set off in Rule 28.2(e)(i), if the Extraordinary Member’s Trade Account still reflects a deficit balance, Bartercard may convert any Member’s cash indebtedness arising during the Balancing Period in respect of Transaction/Service Fees which are able to be charged to any Member during the Balancing Period, into such Trade Dollar Fees as Bartercard in its absolute discretion may determine and debit the Member’s Trade Account with that Trade Dollar amount and credit the Extraordinary Member’s Trade Account with that Trade Dollar amount. However, such cash Fees will only be converted into Trade Dollar Fees to the extent that it is necessary to ensure that the Extraordinary Member’s Trade Account is, at the expiration of Balancing Period, no longer in deficit and any cash Fees that are not required to be converted under this Rule may still be recovered by Bartercard in cash in accordance with this Rule 28. If a Member’s Trade Account is debited Trade Dollars as a result of the conversion of cash Fees payable into Trade Dollar Fees in accordance with this Rule, the Member is immediately released from any further liability with respect to those Trade Dollar Fees charged to its Trade Account.
(iii) In the event that the Extraordinary Member’s Trade Account is and remains in deficit and there are insufficient cash or Trade Dollar Fees generated at the expiration of the Balancing Period to set off the entire amount of any deficit balance in the Extraordinary Member’s Trade Account, the Extraordinary Member’s liability with respect to the deficit in its Trade Account is extinguished in consideration of Bartercard’s agreement to direct the cash Fees payable in accordance with Rules 28.2(c) and (d) of these Rules into the Dissolution Fund.
(iv) If the Extraordinary Member’s Trade Account is in credit at the expiration of the steps required to be taken under Rules 28.2(a)-(e) (inclusive), then the Extraordinary Member’s credit balance will remain a credit balance of the Extraordinary Member and the Extraordinary Member will be eligible for any distribution made under Rule 28.2(k);
(f) Strike Accounts. Bartercard shall strike accounts off the Trading Program;
(g) Notify Members of Fees Payable. Bartercard or any person appointed to do so by Bartercard shall notify each Member of the amount of its debit balance and demand payment of the amount required to be paid under Rules 28.2(c) and 28.2(d);
(h) Dissolution Fund. If Bartercard receives any moneys under Rules 28.2 (c) or 28.2(d), it shall hold those moneys in a separate bank account (“The Dissolution Fund”) on trust subject to this Rule 28, for the Members whose Trade Accounts are in credit;
(i) Recovery of Fees. After the giving of notice under Rule 28.2 (g), Bartercard shall use its best endeavours to recover all amounts owing under Rules 28.2(c) and 28.2(d) and it shall be no defense for any Member from whom payment is sought to contend that, by reason of any conduct of the Manager and/ or Bartercard, or any other person, it was difficult or impossible to bring the Member’s Trade Account to a zero balance during the Balancing Period or at any previous time. In the event that such cash Fees remain due and owing for 60 days, Bartercard may elect to rely upon Rule 15.3 in respect of those cash Fees.
(j) Legal Action. Bartercard and or the Manager in their sole discretion shall have no obligation to take or continue any legal action in respect of any amount owing by any Member where:
(i) They perceive a legal or practical difficulty in pursuing recovery;
(ii) It appears that the amount that would or may be recovered will or might be exceeded by the cost of recovery;
(iii) They consider that there is some other sufficient reason;
(k) Distribution of Dissolution Fund. Bartercard will distribute the Dissolution Fund, after deduction of its proper costs and outlays, to the Members whose Trade Accounts were in credit and who are not in breach of any of the Rules after the expiration of the steps required to be taken under Rules 28.2(a) (e) (inclusive) and to the Extraordinary Member if its Trade Account is in credit at that time on a pro rata basis in accordance with the amounts by which those accounts were in credit;
(l) Receiver’s Powers. Any power or discretion exercisable by Bartercard under this Rule may be exercised by any receiver or receiver and manager appointed to Bartercard.
If any part or provision of these Rules should be judged or found to be void or unenforceable, it shall not affect the validity and enforceability of all other parts and provisions of these Rules and shall be severable from every other part and provision of these Rules, to the intent that these Rules shall continue in force and effect to the fullest extent possible after severance of the part or provision which is void or unenforceable.
30.1 Construction. These Rules are to be construed and applied in accordance with the laws of South Carolina.
30.2 Submit. In the event of any dispute or any action for enforcement of rights or obligations arising out of or in connection with these Rules, the Members shall submit to the jurisdiction of the courts of competent jurisdiction in Charleston County, South Carolina.
31.1 These Rules may be amended as follows:
(a) Bartercard shall notify the Members of any amendment of the Rules as soon as is reasonably practicable after the amendment has been promulgated;
(b) A Member may give notice of its intention to withdraw permanently from the Trading Program within seven (7) days after receiving such notification;
(c) A Member who has not given written notice to Bartercard of its intention to withdraw permanently from the Trading Program within seven (7) days after receipt of such notification or who participates in any Trade in accordance with the Trading Program shall be deemed to have waived any objection to the amendment of the Rules so notified to that Member, and thereupon the amendment shall have effect and the Rules as amended shall constitute a contract:
(i) between Bartercard and all of the Members jointly;
(ii) between Bartercard and each Member severally; and
(iii) between each Member and each other Member.
Unless interest rates and/or payments on any moneys due are specifically set out in any of these Rules, any moneys due under these Rules and not paid by due date shall bear interest at the rate of 15% per annum payable in such proportion of cash and/or Trade Dollars as Bartercard shall determine.
Notices given under these Rules and the Agreement shall be in writing and may be given by:
(i) delivery; or
(ii) prepaid post; or
(iii) facsimile transmission; or
(iv) email transmission;
to the address set out in the Agreement of the party to whom the notice is given or by publication by Bartercard in the Rules and Regulations Tab within the Members Trading Portal/Bartercard Online on the Bartercard website. Every notice shall be deemed to have been received and given 48 hours after the posting, or if delivered, on the date of the delivery, or if sent by facsimile transmission or email transmission in the normal course of transmission or if published in the in the Rules and Regulations Tab within the Members Trading Portal/Bartercard Online on the Bartercard website 48 hours after publication.
Bartercard USA Rules of the Trading Program at March 11, 2013